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Power Automate flows currently save every tiny LinkedIn logo from email signatures as a separate document, filling folders with junk. Users need specific expression logic to filter these out. The tool should automatically filter inline images from email signatures to prevent unnecessary file creation.
Our shared client submission inbox was becoming a huge bottleneck. We were losing hours every week just downloading PDFs, moving them to specific Drive folders, updating tracking sheets, and pinging the team. I decided to build a digital dispatcher in Power Automate to handle the routing automatically. It sounds simple on paper, but I hit some incredibly frustrating invisible traps trying to make it reliable: * **The Signature Flood:** The flow kept saving every tiny LinkedIn logo from email signatures as a separate document. I had to build specific expression logic to filter out inline images so our folders didn't fill with junk. * **API Rate Limits:** When a client sent an email with five PDFs, the default parallel processing blasted Google Drive with simultaneous upload requests and crashed the flow. I had to go into the settings and force it to process files sequentially. * **Duplicate File Crashes:** Resubmitting test runs kept causing 409 Conflict errors because the file name timestamps weren't unique enough. I had to swap out the email received time for a `utcNow()` expression to stop overwrites. I finally got the logic bulletproof, and it is saving us a ton of manual data entry and routing time. But building it from scratch was surprisingly finicky. It made me wonder how the rest of you are handling document triage. Are you building your own internal automations for this, just toughing it out manually, or paying for third-party software to handle the routing? Curious to hear what your tech stack looks like for this specific bottleneck.